2018 Tour Applicant FAQs

Frequently Asked Questions

Deadline

When are applications due?
The user-friendly application form and all requirements can be found online at www.wlast.org/onlineentry.htm. The deadline for submission is February 1, 2018, with no exceptions. Applicants will be notified of their jurying status by February 15, 2018. All applications must be submitted using the online form. Help with the online application is available. For assistance, email help@artsandletters.net.

Eligibility

Who is eligible to apply?
Visual artists who live in Loudoun County, produce their work primarily in Loudoun, or teach fine arts in Loudoun are eligible.
What qualifies as a studio?
A studio is a place artwork is created on a regular basis. The studio must be established prior to the tour application deadline. The studio must be located in western Loudoun County.
My studio is in a space shared with others. What should I do?
If you have a multi-artist studio, all artists must be accepted by the jury in order to participate in the tour. We ask that if an artist is not accepted by the jury that they do not actively promote or sell their work the weekend of the tour in order to ensure a fair and successful tour for the juried artists. The only exception to the rule that each artist must apply individually is when two or more artists collaborate intimately to produce all the work they will offer on the tour (such a two jewelers who share the work of creating each piece). Two artists who produce their work independently, even if married or sharing a studio, must apply individually.
What about galleries and shops?
The tour is about working artists and studios. All artists must be juried and able to demonstrate their process. A retail establishment that is not a working studio does not qualify as a studio.
What about Franklin Park Arts Center and the Round Hill Arts Center?
Franklin Park Arts Center and the Friends of Franklin Park Arts Center, the Round Hill Arts Center, and the Town of Purcellville with its Historic Train Station, are among the founders of the tour, and over the years have provided enormous financial and logistical support for WLAST. Because of these longstanding relationships, these three sites are eligible to host guest artists who might otherwise not be accepted on the tour due to space constraints. The planning committee strives to balance the number of artists at these locations versus those at participating studios, in order to encourage visitors to explore the tour broadly.

Hosting or Being a Guest

Should I host a guest artist?
Yes, if you have space. We have noticed over the years that studios with multiple artists are popular tour locations.
Do I need insurance for my studio?
Yes, insurance is required for all studios on the tour.
Can I have non-juried artists at my studio demonstrating and exhibiting?
No.
Can I sell others' work in my studio the weekend of the tour?
No.
What should I do if my studio is off the beaten track and hard to get to?
First, consider being a guest with another artist — studios with multiple artists are popular tour locations. Second, market, market, market yourself and your stop — it really helps with traffic.
How do I get placed as a guest artist?
The WLAST planning committee assigns guest artists with host artists who have room, based on medium, size and space requirements, precedent, and variety at each stop. We try very hard to place all guest artists in locations that work best for the tour and the artists. When the planning committee feels that a particular studio is too remote to receive sufficient traffic, we may suggest that the artist consider being a guest at another location instead.

Completing the Application

What photos should I use in my application?
This is a juried show with professional jurors. Submit your best quality high-resolution photos (well-lit, in focus, cropped to exclude distractions). Select images that represent your body of work in the medium or media you wish to show and demonstrate during the tour. Your photos are the most important element used to jury your application and will also be used to promote you and your work if you are accepted on the tour. You must submit at least ten images of your work (and two images depicting your studio, unless you are applying as a guest).
I work in multiple mediums. What should I apply for?
You may list multiple mediums on your application, but no more than the first three will be listed in the tour's printed brochure. When you apply, you must supply photos of work in each medium you will present on the tour. If you apply in multiple mediums, please submit at least five photos for each medium. During the weekend of the tour, you may not show or demonstrate work in a medium that was not juried and accepted for the tour. (Yes, you may be accepted in one medium but not in another one.)
When will I be notified?
Applicants will be notified of their jurying status by February 15, 2018.
What is the application fee?
The application fee for individual artists is $150. Artists not selected will be refunded $100. With the exception of VSA's Da Vinci Art Studio hosted by Franklin Park Arts Center, groups and guilds are no longer accepted on the tour, though individual members are certainly encouraged to apply and to mention their affiliations if they are interested in being placed together on the tour.
Are there more conditions for participation?
Yes. There are different terms for guest artists and studio artists, and general terms for all artists. All application terms are shown below.

2018 Application Participation Agreement Language

  • Host/Studio Artists

    Artists opening their studios on the tour must make the following certifications:
    • My studio is a place where I produce or create my own artwork
    • My studio has sufficient parking for at least five visitor vehicles
    • My studio is covered by homeowners or business insurance and I will acquire an insurance rider if necessary to cover opening my studio to the public for the weekend of the tour
    • During the tour I will not permit the display, demonstration, or sale of artwork created by anyone other than myself and any guest artists assigned to my tour stop
    • During the tour I will not display, demonstrate, or sell artwork in media other than those listed in my application and accepted by the jury for the tour
    • I will arrange for at least one studio/sales assistant to be on duty while my tour stop is open to the public
  • Guest Artists

    Guest artists on the tour must make these certifications:
    • I produce my artwork and/or teach art in Loudoun County
    • I will transport my work to and from my designated studio tour stop
    • During the tour I will not permit the display, demonstration, or sale of artwork created by anyone other than my host and any other guest artists assigned to my tour stop
    • During the tour I will not display, demonstrate, or sell artwork in media other than those listed in my application and accepted by the jury for the tour
    • I will assist my host in arranging for at least one studio/sales assistant to be on duty while our tour stop is open to the public
  • All Artists

    All artists on the tour must make these additional certifications:
    • I will have a body of work in my juried media to show and sell during the tour
    • I will demonstrate, exhibit, or explain in detail the process for creating my artwork during the tour
    • I will adhere to all tour deadlines (before, during, and after the tour, including pick-up and drop-off of tour materials)
    • I will attend the mandatory meet-and-greet Artists Information Meeting held before the tour, or I will send a qualified representative in my place
    • I will help publicize the tour by distributing ALL printed publicity materials provided to me, by promoting the tour using my social media accounts, and by mailing or emailing news of the tour to those on my contact lists
    • I will be at my designated tour stop during the publicized hours of the tour
    • I will help visitors complete the Passport Form during the tour
    • I will collect and pay sales tax on sales made during the tour
    • I will complete an evaluation form at the end of the tour
    • I understand that my application materials will not be returned
    • I understand that my application will be judged solely on the photos I submit and my compliance with all tour conditions on prior tours
    • I grant WLAST permission to use my application materials (both text and photos) to publicize the tour if I am selected by the jury to participate
    • I understand that the Western Loudoun Artists Studio Tour does not carry insurance to cover my personal property or personal injury to me, my family and friends, my assistants, or visitors to the tour, and I release WLAST, its planning committee members, and its partnering organizations from any liability for damage to personal property or personal injury sustained by me, my family and friends, my assistants, or my visitors while participating in the tour